Change of Registered Address
- a22162
- Dec 23, 2024
- 3 min read
Updated: Dec 28, 2024
Change Registered Address Hong Kong
Change of Registered Address: Moving the company's official registered office to a new location
Here are some general steps you'll typically need to take to change the registered address of a company in Hong Kong:
Check your company's articles of association: These documents outline the rules for changing your company's registered address.
Pass a board resolution: The company's directors need to approve the change of address.
File a Notice of Change of Address with the Companies Registry: This form (Form NR1) can be found on the Companies Registry website. You'll need to provide details such as your company name, registration number, new address, and the effective date of the change.
Pay the filing fee: There is a fee associated with filing the Notice of Change of Address.
Update your business licenses and permits: Inform relevant government departments and agencies about your new address, such as the Inland Revenue Department and the Business Registration Office.
Notify your bank, customers, and suppliers: Make sure to update your contact information with all relevant parties.
Sample Board Resolution
Board Resolution: Change of Registered Address
[Company Name]
Board Resolution Date: [Date]
Meeting Location: [Location]
Present: [List of Directors present]
Absent: [List of Directors absent]
RESOLVED, that the registered office address of [Company Name] be changed from [Current Address] to [New Address], effective [Effective Date].
FURTHER RESOLVED, that the Company Secretary be authorized to file the necessary documents with the Companies Registry to effect this change of address.
Signed:
[Director Name and Signature]
[Director Name and Signature]
[Optional: Company Seal]
Sample Notification Letter
[Your Company Letterhead]
[Date]
[Recipient Name (if applicable)]
[Recipient Address]
Subject: Change of Registered Address
Dear [Recipient Name],
Please be advised that the registered office address of [Your Company Name] has been changed, effective [Effective Date], from [Old Address] to [New Address].
[Optional: Briefly explain the reason for the change of address, if applicable.]
We have updated our records accordingly and kindly request that you update your records as well.
For all future correspondence, please use the new address.
Thank you for your attention to this matter.
Sincerely,
[Your Name/Company Representative]
[Your Title]
[Your Contact Information]
[Optional: Include a copy of the Notice of Change of Address filed with the Companies Registry.]
Notes:
Adapt this template: Tailor this letter to each recipient (bank, customer, supplier). You may need to adjust the tone and level of detail depending on your relationship with the recipient.
Send via certified mail: For important recipients like banks, consider sending the notification via certified mail with return receipt requested to ensure proper delivery and create a record of notification.
Maintain records: Keep copies of all notifications sent to recipients.
Follow up: If you do not receive confirmation of the address update from the recipient within a reasonable timeframe, follow up with a phone call or email to ensure they have received and updated their records.
Where to find more information:
Companies Registry website: This is the official website for company registration in Hong Kong. You can find forms, fees, and other relevant information here.
It's important to follow the correct procedures and file the necessary documents with the Companies Registry to ensure that your company's registered address is updated legally.
How Bestar can Help
Bestar can significantly assist in changing your registered address in Hong Kong by:
Ensuring Compliance: We have in-depth knowledge of Hong Kong company law and the Companies Ordinance, guaranteeing that all procedures are followed correctly and that all necessary documentation is filed accurately.
Streamlining the Process: We can handle all aspects of the change of address process, from drafting the board resolution to filing the necessary forms with the Companies Registry and notifying relevant authorities. This saves you time and effort.
Minimizing Risks: We can identify and mitigate potential legal and compliance risks associated with the change of address, ensuring a smooth and hassle-free transition.
Providing Expert Advice: We can provide guidance on any specific questions or concerns you may have regarding the change of address, such as the implications for your company's operations or tax obligations.
By engaging Bestar, you can have peace of mind knowing that the change of address process is being handled by experienced professionals who can ensure everything is done correctly and efficiently.
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