top of page

Company Secretary

Updated: Jul 30, 2023

A company secretary is a professional who is responsible for ensuring that a company complies with all applicable laws and regulations. In Hong Kong, company secretaries are appointed by the board of directors of a company and are responsible for a wide range of duties, including:

  • Maintaining the company's records: This includes keeping track of the company's shareholders, directors, and officers, as well as its financial records.

  • Filing annual returns: Companies in Hong Kong are required to file annual returns with the Companies Registry. The company secretary is responsible for ensuring that these returns are filed on time and accurately.

  • Administering meetings: The company secretary is responsible for administering meetings of the board of directors and shareholders. This includes ensuring that the meetings are properly convened and that the minutes are taken and circulated.

  • Advising the board of directors: The company secretary is responsible for advising the board of directors on a variety of legal and regulatory matters. This includes ensuring that the board is aware of its obligations and that it takes appropriate action to comply with those obligations.

In addition to these duties, company secretaries may also be responsible for a variety of other tasks, such as:

  • Providing tax advice: Company secretaries may be qualified to provide tax advice to their clients.

  • Managing the company's website: The company secretary may be responsible for managing the company's website and ensuring that it complies with all applicable laws and regulations.

  • Overseeing the company's compliance with corporate governance principles: Company secretaries may be responsible for overseeing the company's compliance with corporate governance principles. This includes ensuring that the company has a board of directors that is made up of independent directors and that the company's meetings are conducted in a fair and transparent manner.

The role of a company secretary is an important one, and it is essential that the company secretary has the necessary skills and experience to carry out their duties effectively. If you are considering incorporating a company in Hong Kong, consult with a qualified company secretary to discuss your specific needs.


Here are some of the benefits of having a company secretary in Hong Kong:

  • Compliance: Company secretaries can help ensure that your company complies with all applicable laws and regulations.

  • Peace of mind: Having a company secretary can give you peace of mind knowing that your company is in good hands.

  • Cost-effectiveness: The cost of hiring a company secretary can be offset by the benefits they can provide.

If you are considering incorporating a company in Hong Kong, consider hiring a company secretary. They can help you ensure that your company is properly managed and that it complies with all applicable laws and regulations.


A private company must have a company secretary. The sole director of a private company must not also be the company secretary.


A public company or a company limited by guarantee must have a company secretary.


If the company secretary is a natural person, he or she must ordinarily reside in Hong Kong. If the company secretary is a body corporate, the address of its registered or principal office should be in Hong Kong.


Role of the Company Secretary


The role of a company secretary in Hong Kong is to ensure that the company complies with all applicable laws and regulations. They are also responsible for maintaining the company's records, filing annual returns, and administering meetings.

The company secretary is appointed by the board of directors and is a key member of the company's management team. They have a wide range of responsibilities, including:

  • Maintaining the company's records: This includes keeping track of the company's shareholders, directors, and officers, as well as its financial records.

  • Filing annual returns: Companies in Hong Kong are required to file annual returns with the Companies Registry. The company secretary is responsible for ensuring that these returns are filed on time and accurately.

  • Administering meetings: The company secretary is responsible for administering meetings of the board of directors and shareholders. This includes ensuring that the meetings are properly convened and that the minutes are taken and circulated.

  • Advising the board of directors: The company secretary is responsible for advising the board of directors on a variety of legal and regulatory matters. This includes ensuring that the board is aware of its obligations and that it takes appropriate action to comply with those obligations.

  • Overseeing the company's compliance with corporate governance principles: Company secretaries may be responsible for overseeing the company's compliance with corporate governance principles. This includes ensuring that the company has a board of directors that is made up of independent directors and that the company's meetings are conducted in a fair and transparent manner.

  • Providing tax advice: Company secretaries may be qualified to provide tax advice to their clients.

  • Managing the company's website: The company secretary may be responsible for managing the company's website and ensuring that it complies with all applicable laws and regulations.

The role of a company secretary is an important one, and it is essential that the company secretary has the necessary skills and experience to carry out their duties effectively. If you are considering incorporating a company in Hong Kong, consult with a qualified company secretary to discuss your specific needs.

Here are some of the benefits of having a company secretary in Hong Kong:

  • Compliance: Company secretaries can help ensure that your company complies with all applicable laws and regulations.

  • Peace of mind: Having a company secretary can give you peace of mind knowing that your company is in good hands.

  • Cost-effectiveness: The cost of hiring a company secretary can be offset by the benefits they can provide.

If you are considering incorporating a company in Hong Kong, consider hiring a company secretary. They can help you ensure that your company is properly managed and that it complies with all applicable laws and regulations.

Our yearly secretarial service includes:

1. Appointment of company secretary

2. Statutory registers

3. Holding of AGM

4. Filing of Annual Return (AR)


How Bestar can Help


Bestar is a corporate services provider that can help you with the role of a company secretary in Hong Kong. They can provide you with a range of services, including:

  • Maintaining your company's records: Bestar can help you keep track of your company's shareholders, directors, and officers, as well as its financial records.

  • Filing annual returns: Bestar can help you file annual returns with the Companies Registry on time and accurately.

  • Administering meetings: Bestar can help you administer meetings of the board of directors and shareholders. This includes ensuring that the meetings are properly convened and that the minutes are taken and circulated.

  • Advising the board of directors: Bestar can help you advise the board of directors on a variety of legal and regulatory matters. This includes ensuring that the board is aware of its obligations and that it takes appropriate action to comply with those obligations.

  • Overseeing your company's compliance with corporate governance principles: Bestar can help you oversee your company's compliance with corporate governance principles. This includes ensuring that your company has a board of directors that is made up of independent directors and that your company's meetings are conducted in a fair and transparent manner.

  • Providing tax advice: Bestar can provide you with tax advice to your company.

  • Managing your company's website: Bestar can help you manage your company's website and ensure that it complies with all applicable laws and regulations.

Bestar has a team of experienced professionals who can help you with all aspects of the role of a company secretary in Hong Kong. They can help you ensure that your company complies with all applicable laws and regulations, and they can give you peace of mind knowing that your company is in good hands.


Here are some of the benefits of using Bestar to help you with the role of a company secretary in Hong Kong:

  • Expertise: Bestar has a team of experienced professionals who can help you understand the requirements and ensure that your company complies with all applicable laws and regulations.

  • Convenience: Bestar can help you with all aspects of the role of a company secretary, from maintaining your company's records to filing annual returns. This can save you time and effort.

  • Peace of mind: Bestar can help you ensure that your company is properly managed and that it complies with all applicable laws and regulations. This can give you peace of mind knowing that your company is in good hands.

If you are considering hiring a company secretary in Hong Kong, contact Bestar to learn more about their services.


For corporate secretarial service, contact us.


Company Secretary | Bestar
Company Secretary | Bestar

74 views0 comments

Recent Posts

See All

Comentarios


bottom of page