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Company Secretarial Services in Hong Kong

Updated: Jul 7, 2023


Company Secretary
Company Secretary

Company Secretarial Services in Hong Kong

A company secretary is an important role in any Hong Kong company, as they are responsible for ensuring that the company complies with all relevant statutory obligations and corporate governance guidelines. This can be a complex and time-consuming task, so many companies choose to outsource their company secretarial services to a professional firm.


There are many different company secretarial services providers in Hong Kong, so it is important to do your research to find one that is right for your company. Some of the factors you should consider include the provider's experience, fees, and range of services.


Bestar is one of the most popular company secretarial services providers in Hong Kong.


This provider offers a wide range of services, including:

  • Maintaining statutory books and records

  • Safekeeping legal documents

  • Facilitating tax compliance and management

  • Organizing and attending board meetings

  • Lodging and filing all the corporate documents required by law

  • Ensuring that the company meets its statutory and regulatory obligations

In addition to these core services, this provider also offers additional services, such as:

  • Providing corporate governance advice

  • Assisting with mergers and acquisitions

  • Providing compliance training


The cost of company secretarial services in Hong Kong varies depending on the provider and the specific services you require. However, you can expect to pay anywhere from HK$1,000 to HK$5,000 per month.


If you are considering outsourcing your company secretarial services, it is important to weigh the pros and cons carefully. On the one hand, outsourcing can free up your time and resources so that you can focus on other aspects of your business. On the other hand, you will need to make sure that you choose a reliable and reputable provider who will protect your company's interests.


If you are still unsure whether or not outsourcing your company secretarial services is right for you, it is a good idea to speak to a professional advisor. They can help you assess your needs and recommend a suitable provider.

Why do You Need a Company Secretary in Hong Kong?


A company secretary in Hong Kong is a mandatory requirement for all limited companies incorporated in the city. The Companies Ordinance (Cap. 622) of Hong Kong stipulates that every company must have a company secretary who is responsible for ensuring that the company complies with all applicable laws and regulations.


The specific responsibilities of a company secretary in Hong Kong include:

  • Maintaining the company's statutory books and records

  • Ensuring that the company complies with all applicable laws and regulations

  • Advising the board of directors on corporate governance matters

  • Preparing and filing annual returns and other statutory documents

  • Representing the company at government agencies and other organizations

Having a company secretary in Hong Kong can provide a number of benefits for businesses, including:

  • Increased compliance with laws and regulations

  • Improved corporate governance

  • Reduced risk of legal liability

  • Increased efficiency and productivity

  • Enhanced reputation with stakeholders

If you are considering setting up a company in Hong Kong, it is important to appoint a qualified company secretary who can help you to comply with all applicable laws and regulations and to ensure that your company is well-managed.


Here are some of the specific reasons why you need a company secretary in Hong Kong:

  • To ensure compliance with Hong Kong laws and regulations. The company secretary is responsible for ensuring that the company complies with all applicable laws and regulations, including the Companies Ordinance, the Inland Revenue Ordinance, and the Securities and Futures Ordinance. This includes filing annual returns, keeping statutory books and records, and notifying the government of any changes to the company's structure or ownership.

  • To provide advice on corporate governance matters. The company secretary is responsible for providing advice to the board of directors on corporate governance matters, such as the appointment of directors, the preparation of board minutes, and the conduct of board meetings. This helps to ensure that the company is well-managed and that its decisions are made in the best interests of the shareholders.

  • To represent the company at government agencies and other organizations. The company secretary may be required to represent the company at government agencies, such as the Companies Registry and the Inland Revenue Department. They may also be required to represent the company at meetings with other organizations, such as banks and lawyers.

  • To improve efficiency and productivity. The company secretary can help to improve the efficiency and productivity of the company by taking care of a number of administrative tasks, such as filing documents, preparing reports, and organizing meetings. This frees up the directors and other employees to focus on more strategic matters.

  • To enhance the reputation of the company. The company secretary can help to enhance the reputation of the company by ensuring that it complies with all applicable laws and regulations and that it is well-managed. This can help to attract customers, investors, and other stakeholders.

In conclusion, there are a number of reasons why you need a company secretary in Hong Kong. A qualified company secretary can help you to comply with Hong Kong laws and regulations, provide advice on corporate governance matters, represent the company at government agencies and other organizations, improve efficiency and productivity, and enhance the reputation of the company.

Why Bestar?

Bestar is a reputable corporate secretarial service provider in Hong Kong.


Bestar is a traditional corporate secretarial service. They offer a wide range of services, including incorporation, compliance, meetings and resolutions, shareholder services, and legal and regulatory advice. Bestar has a long history of providing corporate secretarial services in Hong Kong, and they have a team of experienced and qualified professionals.


Here is a table featuring Bestar:

Price : Starting at $650

Services : Incorporation, compliance, meetings and resolutions, shareholder services, legal and regulatory advice, tax compliance, intellectual property management

Platform : Traditional

Experience : Long history

Team : Experienced and qualified professionals

Features : Real-time updates, additional services


If you are looking for a traditional corporate secretarial service with a long history of experience, then Bestar is a good fit for you.


Ultimately, the best way to decide if Bestar is right for you is to read about their services and features, and to speak to their representatives to get a better understanding of their approach.


Switch to a corporate secretary who always answers


We can help you switch to a corporate secretary who always answers. Here are a few options:


Bestar has a team of experienced corporate secretaries who are always available to answer your questions. Their corporate secretaries who are knowledgeable about Hong Kong law and regulations help you with your company's compliance needs. It is a traditional corporate secretarial service that offers 9am to 6pm support.


Once you have chosen a corporate secretary, you will need to contact us to initiate the switch. We will be able to provide you with the necessary documentation and instructions.


Here are some of the factors you should consider when choosing a corporate secretary:

  • Availability. Make sure that the corporate secretary is available to answer your questions when you need them.

  • Experience. Choose a corporate secretary who has experience with the specific laws and regulations that apply to your company.

  • Cost. Corporate secretarial services can vary in price. Choose a service that fits your budget.


What do Corporate Secretarial Services Include for Hong Kong Companies?


Corporate secretarial services in Hong Kong typically include the following:

  • Incorporation and registration. The corporate secretary will help you incorporate your company and register it with the Companies Registry.

  • Annual compliance. The corporate secretary will help you file your annual returns, pay your annual fees, and keep your company's records up-to-date.

  • Meetings and resolutions. The corporate secretary will help you organize and attend company meetings, and prepare and circulate meeting minutes and resolutions.

  • Shareholder services. The corporate secretary will help you maintain shareholder registers, issue and transfer shares, and collect and distribute dividends.

  • Legal and regulatory advice. The corporate secretary will provide you with legal and regulatory advice on a range of matters, such as company law, corporate governance, and taxation.

In addition to these core services, some corporate secretaries also offer additional services, such as:

  • Tax compliance. The corporate secretary will help you file your company's tax returns and pay your taxes on time.

  • Intellectual property (IP) management. The corporate secretary will help you register your company's IP assets, such as trademarks, patents, and copyrights.

  • Business development. The corporate secretary will help you network with other businesses and identify new opportunities.

The specific services that a corporate secretary provides will depend on the needs of your company. When choosing a corporate secretary, it is important to find one that offers the services that you need.

Here are some of the benefits of using corporate secretarial services in Hong Kong:

  • Compliance with the law. Corporate secretaries can help you ensure that your company is compliant with the Companies Ordinance and other relevant laws and regulations.

  • Peace of mind. Knowing that your company's secretarial needs are being taken care of can give you peace of mind.

  • Cost savings. Using corporate secretarial services can save you time and money, as you will not have to hire in-house staff to perform these tasks.

  • Expertise. Corporate secretaries have the expertise and experience to help you with a wide range of corporate secretarial matters.

If you are a business owner in Hong Kong, then you should consider using corporate secretarial services. These services can help you save time, money, and ensure that your company is compliant with the law.


FAQ


Here are some FAQs about company secretaries:

  • What is a company secretary?

A company secretary is a professional who is responsible for the administrative and compliance needs of a company. They typically have a background in law, accounting, or corporate governance.

  • What are the responsibilities of a company secretary?

The responsibilities of a company secretary can vary depending on the size and complexity of the company. However, some common responsibilities include:

* Maintaining the company's records and registers * Organizing and attending board meetings and shareholder meetings * Preparing and circulating meeting minutes and resolutions * Filing annual returns and other regulatory documents * Providing legal and regulatory advice to the directors * Overseeing the company's compliance with corporate governance standards

  • Do I need to have a company secretary?

The answer to this question depends on the jurisdiction in which your company is incorporated. In some jurisdictions, it is mandatory to have a company secretary. In other jurisdictions, it is not mandatory, but it is highly recommended.

  • How do I choose a company secretary?

When choosing a company secretary, there are a few factors you should consider, including:

Code snippet * The experience and qualifications of the company secretary * The fees charged by the company secretary * The availability of the company secretary * The reputation of the company secretary

  • What are the benefits of having a company secretary?

There are a number of benefits to having a company secretary, including:

Code snippet * Increased compliance with the law * Reduced risk of legal liability * Increased efficiency and productivity * Improved corporate governance * Peace of mind

If you are considering incorporating a company or are already a company director, you should consider hiring a company secretary. A company secretary can help you ensure that your company is compliant with the law, reduce your risk of legal liability, and improve your corporate governance.


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