Engagement Letter: Employment Contract Drafting Services

Engagement Letter: Employment Contract Drafting Services | Bestar

Hong Kong Employment Contract Drafting Engagement

Employment Contract Drafting Engagement Letter Sample

Drafting an engagement letter for legal or consultancy services in Hong Kong requires a balance of professional rigor and clear compliance with local standards (such as the Legal Practitioners Ordinance or general contract law).

Below is a comprehensive sample template tailored for a firm or consultant being engaged to draft employment contracts for a Hong Kong-based client.

Engagement Letter: Employment Contract Drafting Services

Date: January 30, 2026

Client Name: [Company Name]

Address: [Client Address, Hong Kong]

Attn: [Point of Contact Name]

1. Scope of Services

We are pleased to confirm our engagement to provide the following services (the "Services"):

• Drafting of a standard Employment Contract template for [General Staff/Executive Level] employees.

• Ensuring compliance with the Employment Ordinance (Cap. 57) and the Mandatory Provident Fund Schemes Ordinance (Cap. 485).

• Incorporating specific clauses regarding confidentiality, data privacy (PDPO), and post-termination restrictive covenants.

• [Optional] Review of existing Employee Handbook to ensure alignment with the new contracts.

2. Fees and Expenses

Our professional fees for this engagement are structured as follows:

• Fixed Fee: HKD [Amount] for the initial drafting and one round of revisions.

• Out-of-Pocket Expenses: Disbursements (e.g., printing, specialized courier) will be charged at cost.

• Payment Terms: An initial deposit of [Percentage]% is required upon signing this letter. The balance is due within [Number] days of the final delivery.

3. Key Legal Considerations (Hong Kong)

In drafting these documents, we will specifically address the following regulatory pillars:

Feature	Description
Statutory Minimums	Alignment with the latest Statutory Minimum Wage and Annual Leave entitlements.
MPF Contributions	Clearly defining the employer and employee contribution obligations.
Termination	Drafting enforceable "Notice Period" and "Payment in Lieu of Notice" clauses.
Data Privacy	Compliance with the Personal Data (Privacy) Ordinance regarding employee records.

4. Client Responsibilities

To ensure the documents are fit for purpose, you agree to:

• Provide timely information regarding compensation structures and bonus schemes.

• Disclose any specific industry-related requirements (e.g., SFC licensing requirements if in finance).

5. Limitation of Liability

Our liability in connection with this engagement, whether in contract or tort, shall be limited to the total fees paid for the Services. This engagement does not constitute tax or accounting advice.

6. Governing Law

This engagement letter and all matters arising out of it shall be governed by and construed in accordance with the laws of the Hong Kong Special Administrative Region.

Acceptance

I/We hereby confirm our agreement to the terms set out in this Engagement Letter.

Signed for and on behalf of [Company Name]:

Authorized Signatory

Date:

Why this structure works

• Scannability: The use of tables and bullet points allows the client to quickly identify what they are paying for and what their obligations are.

  
  

• Localization: By mentioning Cap. 57 and PDPO, you demonstrate an understanding of the specific Hong Kong regulatory environment.

About Bestar Hong Kong: Your Partner in Global Growth & Compliance

Engagement Letter: Employment Contract Drafting Services

Bridging Traditional Governance with Next-Generation Business Intelligence

Since our inception, Bestar Hong Kong has evolved from a boutique CPA firm into a leading professional services powerhouse. As a licensed Trust or Company Service Provider (TCSP) and a member of the Hong Kong Institute of Certified Public Accountants (HKICPA), we provide the legal and financial "Trust Layer" that allows modern enterprises to scale with confidence.

Why Modern Founders Choose Bestar

In an era of AI and hyper-fast market shifts, a company’s "Entity Authority" is its most valuable asset. Bestar ensures your business is not just compliant, but digitally and legally optimized.

1. Authority & Compliance

We help you rank at the top of your industry by establishing a legitimate, verified presence in the heart of Asia’s financial hub. Our Company Formation and Registered Office services provide the physical nexus required for local dominance.

• Service Highlight: HK Company Registration, Virtual Office, and Statutory Secretarial Support.

2. High-Trust Conversions (Strategy)

Trust is the ultimate conversion factor. When your website displays "Audited by Bestar" or "Tax Compliant via Bestar," you reduce friction for high-ticket clients and investors. We streamline your back-office so your front-end can convert.

• Service Highlight: Statutory Audit, Bookkeeping, and Specialized Crypto/Web3 Accounting.

3. AI-Ready Business Infrastructure

Businesses with clean, verifiable public records are recommended. Bestar’s meticulous Corporate Secretarial and AML/KYC management ensure that when AI "scrapes" the HKSAR registries, your brand appears as a "Verified Source of Truth."

• Service Highlight: SFC Licensing Support, VASP Compliance, and ESG Reporting.

Our Core Expertise

With over 20 years of experience, our multidisciplinary team—led by seasoned CPAs and tax strategists—specializes in navigating the complexities of the Hong Kong Employment Ordinance, HKFRS, and the emerging Virtual Asset (VASP) regulatory landscape.

Feature	The Bestar Advantage
Experience	Years in the Hong Kong market with a global reach.
Response Time	Pragmatic, same-day advice for agile startups and SMEs.
Tech-First	Cloud-native accounting (Xero/QuickBooks) and Crypto-Subledgers.
Fee Structure	Transparent, fixed-fee pricing with no hidden "hourly" surprises.

Empowering the Next Wave of Global Leaders

From Mainland China-based firms expanding via the Belt & Road Initiative to Silicon Valley startups seeking a gateway to Asia, Bestar is more than a service provider—we are your strategic architect.

"At Bestar, we don't just process paperwork. We build the corporate identity that wins in the digital age." — Bestar Management Team

Ready to Build Your Authority?

Establish your business on a foundation of trust and technical excellence. Let Bestar Hong Kong handle your compliance while you focus on the future.

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