Registration of a New Company

Updated: Dec 20, 2020

How do I register a company in Hong Kong? How much does it cost to register a company in Hong Kong? What documents do I need to set up a limited company?



How to register a new company?


Incorporation of a local limited company in Hong Kong


Step 1 – Choose the type and name of company


Choose the company type that best suits your company's purpose:


- Company limited by shares - the liability of the members is stipulated by the company's articles of association as the unpaid amount paid on the shares held by them.


- Company limited by guarantee - do not have share capital and the liability of members is limited by the company's article of association to the amount undertaken to contribute by the members to the company's assets when the company winds up. Non-profit organizations are usually registered as guarantee companies.


Then, select the company name.


Company names that are the same as those appearing in the index of company names maintained by the Registrar of Companies ("the Registrar") will be rejected. The company name search can be done for free through the Cyber Search Centre or the Company Search Mobile Service. Use the "Exact Name Search" mode and enter the complete and accurate company name you intend to register (using traditional Chinese characters as the Chinese name).


Do not use company names that may infringe the intellectual property rights ("IPR") of third parties. In Hong Kong or elsewhere, infringement of the intellectual property rights of others may be subject to criminal or civil sanctions. You should also search in the Trademark Register maintained by the Intellectual Property Department (http://ipsearch.ipd.gov.hk).


Step 2 – Deliver application


Provide the following documents electronically through the "e-Registry" or "CR eFiling" mobile app:


a. Incorporation Form – Form NNC1 (for company limited by shares) or Form NNC1G (for company not limited by shares);


b. A copy of the articles of association; and


c. Notice to Business Registration Office (IRBR1).


The registrability of a company name can only be confirmed after the Company Registry has processed the registration application. If the proposed company name is incorrect or cannot be registered, the application may be rejected and the lodgment fee paid will not be refunded.


If the founder member who signed the incorporation form is also a director, he/she should sign "Consent to Act as Director" on the form. Other directors can either sign the Consent statement in the form or submit a Form NNC3 "Consent to Act as First Director" within 15 days after the date of incorporation of the company (“the prescribed time period”).


Step 3 – Collect Certificates


If the application is approved, please download or collect the Certificate of Incorporation and Business Registration Certificate (hereinafter referred to as "the Certificates"). The Certificates will be issued in electronic form.


The E-Certificate of a private company limited by shares is usually issued within one hour. An email notification for downloading the Certificate will be sent to the message box and the registered email address of the registered user of the application.


Step 4 – Obtain other permits or licences


Please visit the website of the Trade and Industry Department to obtain other licences, permits, certificates and approvals related to Hong Kong's import and export business and other businesses.


If you would like to know more, please contact Bestar.

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