Bestar Hong Kong Reply Change of Company Secretary Inquiry

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Hong Kong Company Secretary Change Guide

Bestar Hong Kong Reply Change of Company Secretary Inquiry

Subject: Inquiry: Changing Company Secretary for Client Company | Bestar Hong Kong

Dear Client,

Thank you for reaching out to Bestar Hong Kong. Transitioning your corporate secretarial services to us is a straightforward process that will not disrupt your daily business operations.

In Hong Kong, changing your company secretary is a standard compliance procedure under the Companies Ordinance (Cap. 622). You do not need the permission or consent of your outgoing secretary to make this change.

The step-by-step process to seamlessly transition your corporate secretarial services to Bestar is outlined below.

How to Change Your Company Secretary in Hong Kong

Pass a Board Resolution: Day 1.

Our team drafts the formal Board Resolution to approve the cessation of the outgoing secretary and the appointment of Bestar.

Sign the Written Consent: Day 2.

Bestar provides formal written consent to act as your corporate secretary, confirming our qualified status and local presence.

File Form ND2A with the Companies Registry: Within 15 Days.

We prepare and submit Form ND2A electronically via the e-Registry portal. This must be delivered within 15 days of the effective date to avoid late penalties.

Execute Statutory Record Handover: Days 5–7.

We coordinate the retrieval of your company's statutory registers (Members, Directors, Secretarial), Significant Controllers Register (SCR), and company seal from your previous provider.

Mandatory Requirements & Compliance Guidelines

The 15-Day Rule: Under Section 474 of the Companies Ordinance, failure to file Form ND2A within 15 days of a company secretary change constitutes a statutory breach. Late filings face automatic registration penalties starting at HK$870, with maximum statutory fines reaching up to HK$50,000 for continuous default.

To maintain perfect regulatory alignment, your company secretary must meet the local presence test:

Individual Secretary: Must ordinarily reside in Hong Kong.
Corporate Secretary: Must possess a valid Trust and Company Service Provider (TCSP) License and maintain a registered local office.
Sole Director Restriction: A sole director of a private limited company is legally prohibited from acting as the company secretary.

Required Onboarding Documents

To initiate the Form ND2A drafting and client onboarding process, please provide digital copies of the following corporate documents:

Certificate of Incorporation (CI)
Articles of Association (A&A)
Latest Business Registration Certificate (BRC)
Latest Annual Return (Form NAR1)
Current Register of Members and Directors

Fee Breakdown

We offer competitive, fixed pricing to handle both the initial transition and ongoing statutory compliance.

Service Category	Item Description	Annual / One-off Fee (HKD)
Initial Setup	Preparation of Board Resolutions, Resignation of Outgoing Secretary, and filing of Form ND2A with the Companies Registry	HKD 500 (one-off)
Statutory Secretary	Ongoing Named Company Secretary Service (Annual Renewal)	HKD 2,100 (per annum)
Registered Office	Provision of a physical Hong Kong business address for official government correspondence (Optional, if required)	HKD 1,800 (per annum)
Government Disbursements	Filing of Annual Return (Form NAR1) statutory fee	HKD 105 (paid directly to CR)

Why Choose Bestar as Your Corporate Secretary?

Bestar Hong Kong Reply Change of Company Secretary Inquiry

TCSP Licensed Experts: Bestar is a fully licensed Trust and Company Service Provider, ensuring 100% compliance with the Hong Kong Companies Registry.
Comprehensive Business Support: Beyond statutory filings, we provide integrated corporate solutions across auditing, taxation, and accounting.
Transparent Pricing Guarantee: We are committed to fostering long-term professional relationships. If you have received a lower fee quote from another licensed provider, Bestar will match that pricing to ensure you receive premium service at the best value.