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Non-Hong Kong Company Registration and Maintenance Guide Registration Procedures

Updated: Aug 17



Non-Hong Kong Company Registration and Maintenance Guide Registration Procedures


Non-Hong Kong Company Registration in Hong Kong: A Guide


Understanding the Requirement


A non-Hong Kong company intending to establish a place of business in Hong Kong is required to register as a "registered non-Hong Kong company" within one month of commencement of business under Section 776 of the Companies Ordinance.


Registration Procedures


1. Prepare Required Documents:


  • Certified copy of the charter, statutes, or memorandum and articles of association: This document outlines the company's constitution. If not in English or Chinese, a certified translation is necessary.

  • List of directors and company secretary: This includes names, addresses, and identification details of directors and the company secretary (if any).

  • Appointment of authorized representative: A natural person resident in Hong Kong or a solicitor corporation must be appointed as the authorized representative.

  • Notice to Business Registration Office (IRBR2): This form is required for business registration.

  • Payment of fees: Registration and business registration fees are applicable.


2. Submit Application:


  • Complete Form NN1 and submit it along with the required documents to the Companies Registry.

  • Pay the necessary fees.


3. Business Registration:


  • Within one month of registration, the company must register for business under the Business Registration Ordinance.


Timeframe and Cost


  • The registration process typically takes around one month.

  • Fees include registration fees and business registration fees. Refer to the official government website for the most accurate and up-to-date fee information.


Important Considerations


  • Corporate Name: The company can use its domestic name or a translation of it in Hong Kong.

  • Authorized Representative: This individual is responsible for communication with the Companies Registry.

  • Annual Returns: Registered non-Hong Kong companies must file annual returns with the Companies Registry.


Document Specifics for Non-Hong Kong Company Registration


Certified Copies


  • Charter, statutes, or memorandum and articles of association: This is the foundational document outlining the company's constitution. It should be certified by the appropriate authority in the company's country of incorporation.

  • Certificate of incorporation (or equivalent): This document verifies the legal existence of the company.

  • Latest published accounts: These financial statements provide a snapshot of the company's financial health.


Certification: Copies of documents must be certified in accordance with Section 775 of the Companies Ordinance. This typically involves certification by a notary public or other authorized person.


Additional Documents


  • List of directors and company secretary: Includes names, addresses, and identification details.

  • Appointment of authorized representative: This person must be a Hong Kong resident or a solicitor corporation.

  • Notice to Business Registration Office (IRBR2): Required for business registration.

  • Form NN1: Application form for registration as a registered non-Hong Kong company.


Language Requirements


If the original documents are not in English or Chinese, certified translations are required.


Important Notes


  • Document format: The Companies Registry may have specific requirements for document format, such as size and electronic submission.

  • Updating information: The company is obligated to keep the information provided to the Registrar updated.


Fees for Non-Hong Kong Company Registration in Hong Kong


The fees involved in registering a non-Hong Kong company in Hong Kong primarily consist of two parts:


1. Registration Fee


  • Application fee: This is payable to the Companies Registry for processing the registration application. The fee varies depending on whether the application is submitted electronically or in hard copy.

  • Lodgment fee: A non-refundable fee included in the application fee.


2. Business Registration Fee


  • Payable to the Business Registration Office (BRO) for obtaining a business registration certificate. The fee depends on the type of business activity.


Where to Find the Exact Fees


For the most accurate and up-to-date fee information, please visit the following websites:



Additional Information


  • For detailed information and specific guidance, refer to the official website of the Companies Registry: [URL]


How Bestar Can Help with Non-Hong Kong Company Registration


Bestar specializes in company formation. We can significantly streamline the process of registering a non-Hong Kong company in Hong Kong. Here's how:


Expertise and Knowledge


  • Deep understanding of regulations: We are well-versed in the complex legal and regulatory framework surrounding non-Hong Kong company registration.

  • Stay updated: We keep abreast of changes in the law and procedures, ensuring compliance.


Efficiency and Time-Saving


  • Document preparation: We can handle the preparation of all necessary documents, ensuring accuracy and completeness.

  • Process management: We manage the entire registration process, from application submission to obtaining the registration certificate.

  • Timely completion: Our experience allows them to complete the process efficiently, saving you time and effort.


Risk Mitigation


  • Due diligence: We conduct thorough due diligence to identify potential risks and ensure compliance.

  • Compliance: We help you maintain compliance with ongoing obligations, such as annual returns.

  • Expert advice: We provide guidance on various aspects of doing business in Hong Kong.


Additional Services


  • Company setup: We can assist with setting up a company bank account, office space, and other essential business infrastructure.

  • Tax and accounting: We can offer tax planning and accounting services to help you manage your financial obligations.

  • Ongoing support: We provide ongoing support and advice on various business matters.


By engaging Bestar, you can focus on your core business operations while we handle the complexities of company registration and compliance.






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