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Reduction of Share Capital

Reduction of Share Capital

Reducing share capital in Hong Kong allows a company to formally lower its authorized amount. Here's a breakdown of the process:

Why Reduce Share Capital?

Companies may reduce share capital for various reasons, such as:

  • Creating distributable reserves for dividend payouts

  • Returning excess capital to shareholders

  • Simplifying the capital structure

Legal Framework

The Companies Ordinance (Cap. 622) outlines the procedures for share capital reduction in Hong Kong.

Steps Involved

  1. Board Approval: The company's directors must first approve the reduction proposal.

  2. Shareholder Meeting: A shareholders' meeting is held where the proposal is voted on.

  3. Solvency Statement: Directors must provide a solvency statement confirming the company can meet its liabilities after the reduction.

  4. Special Resolution: A special resolution by shareholders needs to be passed to approve the reduction.

  5. Filing with Registrar: After approval, a return of reduction capital needs to be filed with the Registrar of Companies.

Additional Considerations

  • The company's articles of association may have restrictions on share capital reduction.

  • The process must ensure there's at least one member holding shares other than redeemable shares after the reduction.

Is Reduction of Share Capital Legal

Reduction of share capital is legal in Hong Kong. The Companies Ordinance (Cap. 622) specifically outlines the procedures for companies to follow when undertaking a legal share capital reduction.

Here's why it's legal:

  • Statutory Framework: The Companies Ordinance provides a legal framework for capital reductions, ensuring the process is conducted fairly and protects creditors' interests.

  • Solvency Test:  Directors must confirm the company's solvency through a statement, ensuring the company can meet its obligations after the reduction.

  • Shareholder Approval: Shareholders have a say through a special resolution, guaranteeing transparency and alignment with shareholder interests.

As long as the process follows the legal guidelines and protects stakeholders' rights, share capital reduction is a legitimate action for Hong Kong companies.

What is the Procedure for Reduction of Share Capital

Reducing share capital in Hong Kong involves following specific steps as outlined by the Companies Ordinance (Cap. 622). Here's a breakdown of the procedure:

Internal Review and Approval

  1. Company Articles:  Review the company's articles of association to identify any restrictions or specific approvals required for share capital reduction.

  2. Impact Analysis:  Assess whether the reduction will result in members solely holding redeemable shares, which is not allowed under the Ordinance.

  3. Contract Review:  Review contracts the company is party to, as some may have clauses impacted by capital reduction.

  4. Board Resolution:  The board of directors needs to pass a resolution formally approving the proposed capital reduction.

Shareholder Meeting and Public Notice

  1. Solvency Statement:  Directors must sign a solvency statement (Form NSC17) confirming the company can pay its debts after the reduction.

  2. Special Resolution:  A shareholders' meeting is held where a special resolution needs to be passed to approve the reduction.

  3. Notice to Creditors:  Creditors should be notified of the proposed reduction, although their approval isn't mandatory (except in specific situations).

  4. Public Notice:  A notice of the reduction needs to be published in the Hong Kong Gazette.

Finalization with Registrar of Companies

  1. Form Submission:  Following a 5-week waiting period after the notice (but within 7 weeks), a return of reduction capital (Form NSC19) needs to be filed with the Registrar of Companies. This signifies no court application will be made.

Alternative - Court Confirmation

This process is similar, but with an additional step:

  • Court Petition:  If creditors object or the reduction involves specific complexities, a petition can be filed with the court for confirmation of the special resolution.


  • The entire process typically takes around a month, but can vary depending on complexities.

Resources for Further Information

For a more detailed understanding, you can refer to resources like:

How Bestar can Help

Bestar can be a valuable asset when it comes to reducing your share capital in Hong Kong. Here's a breakdown of how Bestar can help:

  • Legal Expertise: Bestar has a deep understanding of the Companies Ordinance (Cap. 622) and the legal procedures involved in share capital reduction. We can ensure your process adheres to all legal requirements and minimizes risks.

  • Drafting Documents: Bestar can draft the necessary resolutions, notices, and other legal documents required for the reduction process, ensuring accuracy and compliance.

  • Liaising with Registrar: We can handle communication with the Registrar of Companies throughout the process, ensuring a smooth filing and approval.

  • Handling Complexities: If your situation involves complexities, such as creditor objections or court applications, Bestar's partnered lawyer can provide guidance and representation.

  • Financial Analysis: Bestar can analyze your company's financial health and determine if the reduction is financially sound. We can also ensure the solvency statement accurately reflects your ability to meet future obligations.

  • Tax Implications:  We can advise on any potential tax implications arising from the share capital reduction.

  • Reviewing Contracts: Bestar can review your company's contracts to identify any clauses impacted by the capital reduction, helping you navigate potential contractual issues.

  • Overall Financial Guidance:  We can provide overall financial guidance regarding the impact of the reduction on your company's financial structure and future plans.

In essence:

  • Bestar ensures legal compliance and handle complexities.

  • Bestar focuses on financial analysis, tax implications, and broader financial considerations.

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